Workspace settings

Not sure where a setting lives? You can search for it instead of looking through each settings page.

To find a setting:

1. Go to Settings in your sidebar.

2. In the search bar at the top left, type what you're looking for, like "export" or "domain".

3. Select a result. Notion will take you to the right settings page and briefly highlight the setting so it's easy to spot.

Each result also shows where the setting lives, like Workspace / General, so you know where to find it next time.

Note:

• Search matches the exact words in a setting's name, its description, or the page it's on. If you don't see a result, try the exact word Notion uses for that setting.

• You'll only see settings you can access. For example, members won't see settings that only workspace owners can change.

• Some settings may not show up in search yet. More are being added over time.

To change your workspace name and icon:

1. Go to Settings in your sidebar.

2. Under Workspace, select General.

3. In the field under Name, enter a simple name for your workspace.

4. Under Icon, click on your current icon and choose an emoji or upload your own image.

Make it simple for people with certain email address domains to automatically join your workspace as members, or as workspace owners if you're on a Free Plan. As soon as they sign up, Notion will recognize their email and ask if they want to join your workspace.

To set an allowed domain:

1. Go to Settings in your sidebar.

2. Under Workspace, select General.

3. Under Trusted domain access, find the field under Allowed email domains and enter your domain.

Your Notion data will always be backed up in the cloud, but you can also export it for safekeeping. You can export all your pages as HTML, Markdown, or CSV (for databases), along with any files you've uploaded, too.

If you're on a Business or Enterprise Plan, you can also export your entire workspace to PDF, which can be helpful for legal and compliance backups.

Pages that the exporter doesn't have access to, such as private pages of other users, will not be included in the export. Workspace owners on the Enterprise Plan can give themselves and others access to specific pages using content search, so that those pages can be included in future exports. Some content also may not be exported based on teamspace settings.

A sitemap (index.html) is included the export to help you navigate the exported workspace. The list items in the sitemap are locally linked to the exported pages in HTML and Markdown formats.

To export your workspace content:

1. Go to Settings in your sidebar.

2. Under Workspace, select General.

3. Find and select Export all workspace content.

4. You'll receive an email from Notion with a link to download your files. This link will expire after 7 days.

If you have a Business Plan or Enterprise Plan, you can export a list of everyone in your workspace.

The exported CSV will include:

• Email.

• First name.

• Last name.

• Role (Workspace owner, membership admin, member, or guest).

• A list of permission groups that each member is part of.

• User ID.

To export workspace members as a CSV:

1. Go to Settings in your sidebar.

2. Under Workspace, select General.

3. Find and select Export members as CSV.

If you want page view analytics to be visible for users who have full access or edit access to a page:

1. Go to Settings in your sidebar.

2. Under Workspace, select General.

3. Toggle on Save and display page view analytics.

Once a workspace is deleted:

• This action is permanent.

• All of the content inside of it will be deleted. You won’t be able to access your content — even your private pages. You might want to export any data that you want to keep after you delete the workspace.

• The deleted workspace will be deleted for everyone in it. This means all users who were part of a workspace before it was deleted will no longer have access to that workspace or any content inside that workspace.

• You'll be returned to another workspace you belong to, or the sign up page for Notion if you don't belong to any others.

To delete a workspace:

1. Go to Settings in your sidebar.

2. Under Workspace, select General.

3. Scroll down to Danger zone and select Delete entire workspace. You'll be asked to type the name of your workspace to confirm you want to proceed.

Custom emojis can be used as page icons, in reactions, and inline. Workspace members can go to Settings in their sidebar → Emoji to manage custom emojis in their workspace. From here, they can:

• Select Add emoji to upload their own file.

• Select ••• next to a custom emoji they’ve added, and Edit or Delete it.

• Workspace owners can edit or delete any emoji, even if they didn’t create it.

• Workspace owners can also toggle on Limit custom emoji creation to workspace owners if they don’t want all members to create custom emojis.

Depending on how you're using your workspace, you may want to keep the data you have in it private for just your team. You can go to the Security section to adjust your workspace security settings.

• Allow page access requests from non-members: This setting is available to all plans except Enterprise.

• Allow members to request adding other members: This setting is available to users on the Plus Plan or higher.

• Allow any user to request to be added as a member of the workspace: This setting is available to users on the Plus Plan or higher.

• Allow page guests to request to be added as members to the workspace: This setting is available to users on the Plus Plan or higher.

• Disable publishing sites and forms: Don't let members publish Notion Sites or forms to the web. Any Sites or forms already live on the web will be taken down.

• Disable duplicating pages to other workspaces: Don't let members move pages to other workspaces. Especially helpful if you have a lot of people and a lot of pages. It can get confusing fast, and some people may lose access when pages get moved.

• Disable export: Don't let members export pages. This ensures that all your data stays in Notion rather than having different versions saved as Markdown or CSV.

• Allow members to invite guests to pages: Let members invite guests to specific workspace pages.

• Allow members to request adding guests: Let members ask to invite guests to workspace pages.

• Who can add restricted members to Teamspaces: Choose whether workspace owners, workspace and teamspace owners, or any member can add restricted members to a teamspace.

• Who can add restricted members to pages: Choose whether workspace owners, any member with admin approval, or any member can add restricted members to a page.

• Once pages are moved to Trash, delete them after: This allows you to choose how long pages will be deleted after being moved to Trash.

• After pages are deleted from Trash, retain them for: This allows you to choose how long pages can be retained after being deleted from Trash.

If you're on the Business or Enterprise Plan, you can verify a domain for your workspace.

To verify a domain for your workspace:

1. Go to Settings in your sidebar.

2. Select Identity.

3. Next to Verified domains, select Add domain.

4. Enter your new domain and select Next.

5. Follow the prompts to update your DNS record.

6. Click Verify to prompt Notion to check your DNS record.

   • If your domain’s status is Pending, select ••• next to the domain → View details → Verify to manually verify it.

7. Once verification is complete, you’ll receive a confirmation email and your domain’s status will be Verified.

If you're on the Business or Enterprise Plan, you can set up SAML SSO for your workspace. Learn more in this article →